The following procedures and processes for conducting on-site research at the Ford Library are in effect.
Research Room Operations:
- The research room is open Monday through Friday from 8:45 a.m. to 4:45 p.m. by scheduled appointment only. Appointments are made on a first come, first served basis, following consultation with an archivist.
- Please see the Researcher News Notes for information about upcoming holiday closures.
- Researchers must consult with an archivist by submitting an email with preliminary information to email@example.com.
- Appointments are for an entire day.
- Each researcher may book up to one appointment at a time, which can be for one to five days during a week.
- Appointments will be confirmed at least two days prior to the researcher’s arrival. Upon arrival, a research table number will be provided to the researcher for use in the research room.
Social Distancing and Safety Measures in Research Rooms:
- Face coverings are permitted but not required.
- To protect staff and researchers, the research room has been modified as follows:
- One person per table.
- Readily available hand sanitizer outside of the research room.
- Use of public access computers is permitted.
- Use of the self-service photocopier is permitted.
- Use of the microfiche reader is permitted.
- Paper for taking notes will be provided on a limited basis. When possible, researchers will be encouraged to take notes using their phone, tablet, laptop, or other device.
- Researchers may bring their own equipment (on the approved NARA list) to copy materials and should discuss the options for reproducing specific materials during the consultation process.
- The Ford Library is conducting routine cleanings and disinfecting of hard surfaces throughout the building and research room and will follow NARA procedures for deep cleaning when needed.
- Additional guidance from the National Archives and Records Administration (NARA) on safety procedures based on weekly CDC community levels is posted throughout the building and updated as needed.
- Researcher registration will be necessary for first time researchers and for researchers with expired researcher cards.
- To register or renew a researcher card:
- Ford Library staff will send the research application form and orientation materials to the researcher, instructing them to review the material prior to their visit.
- If a researcher does not complete the orientation prior to arrival at the Library, they may complete the registration overview on-site using the Ford Library’s public access computers or through the Library’s Wi-Fi on their phone, tablet, or laptop.
- Researchers will need to present a government issued ID card to the registration staff to be issued a researcher ID card.
- Storage lockers are available for researchers.
- Researchers should make every effort to limit the number of personal belongings they bring to the Library.
Pulls and Refiles:
- Researchers will provide an initial list of 10 boxes to pull in advance of their visit.
- For the initial request, pull slips will be filled out by Ford Library staff members to ensure material is pulled before the researcher arrives at the facility. Researchers will fill out their own pull slips for any additional pulls.
- A Ford Library staff member will bring the records to the assigned table upon the researcher’s arrival. Pull slips will be placed on top of the cart, and the staff person will explain the process for signing records in and out, as well as how to use them.
- The Library is not able to provide access to specially protected holdings or process large review-on-demand requests at this time.
- Upon completion of research, Ford Library staff will inspect each researcher’s personal property for record material. This includes laptops, scanners, and other equipment where record material could be mistakenly placed. This will be accomplished as follows:
- Researchers will place equipment and materials to be inspected on their assigned table in plain view, for visual inspection.
- Ford Library staff will inspect the equipment/material.
Last Updated: December 8, 2022