SUMMARY DESCRIPTION
Materials primarily related to the daily administration of White House Office spending, personnel actions and allocations, office space, passes, equipment, mess privileges and other perquisites, and more. Some material relates to other Executive branch personnel appointments or to administration of the Executive Office of the President. Additionally, there is an extensive set of formal briefing papers for Presidential meetings and events, arranged by date.
QUANTITY
26 linear feet (ca. 52,000 pages)
DONOR
Gerald R. Ford (accession numbers 77-102, 78-4, 78-22)
ACCESS
Advance consultation is required so that archivists may complete routine review of requested folders for restricted information.
COPYRIGHT
Gerald R. Ford donated to the United States of America his copyrights in all of his unpublished writings in National Archives collections. The copyrights to materials written by other individuals or organizations are presumed to remain with them. Works prepared by U.S. Government employees as part of their official duties are in the public domain.
Prepared by Jennifer Sternaman, July 1994
[s:\bin\findaid\hoopes, david - files.doc]
BIOGRAPHICAL INFORMATION
David C. Hoopes
August 15, 1942 - Born, Twin Falls, Idaho
1960 - 1966 - Brigham Young University, B.A., M.A.
1962 - 1964 - Missionary work, Montevideo, Uruguay
1967 - 1971 - University of Southern California, M.P.A., Ph.D. (Public Administration)
1968 - 1969 - President, Anthony Craig & Associates, Inc
1969 – 1971 - Consultant, Joint Committee on Reorganization of Large Urban Unified School Districts, California Legislature
1971 - 1973 - Staff Assistant, The White House
1973 - 1974 - Deputy Special Assistant to President, The White House
1974 - 1977 - Special Assistant to the President, The White House
1977 - 1979 - Member, President's Commission on Personnel Interchange
1977 - 1980 - Consultant
1981 - 1992 - Investment manager and manager of corporate relations, Bechtel Investments
1992 -- Financial consultant, Merrill Lynch & Co.
INTRODUCTION
David Hoopes joined the Nixon White House in April 1971. He worked as a staff assistant to the President until 1974, with responsibility for handling briefing papers and follow-up memos for President Nixon's meetings. During this time he was also given special projects to do for the Staff Secretary; in June 1974 he apparently joined the Staff Secretary's Office. Although his official title was Special Assistant to the President, he also adopted the title of "Deputy Staff Secretary." He remained within the Staff Secretary's Office during the entire Ford administration and, to an overwhelming extent, his files document his duties there.
The Staff Secretary's Office handled most aspects of White House administration, particularly paperwork flow, and assisted in the preparation of the President's schedule, follow-up on action requests, and special projects.
David Hoopes acted as an assistant to Staff Secretaries Jerry Jones then James Connor, handling the paperwork associated with daily administration of the White House. For example, his responsibilities included assigning perquisites (parking, transportation, staff mess, etc) and office space; as well as tracking personnel actions and issuing White House and Old Executive Office Building passes. Hoopes kept the papers associated with these activities in a large subject file. While the material faithfully reflects the routine duties, there also are interesting exchanges between Hoopes and senior White House staffers that reveal White House Office work flow, politics, and policy. Taken as a whole, the subject file shows insights about the presidential transition process, communication and work flow within the White House Office, and White House Office staffing patterns.
Along with the subject file, Hoopes kept a set of presidential briefing papers, arranged in chronological order. They were prepared by appropriate staff offices, then submitted to the Staff Secretary. The Staff Secretary's Office assured that briefing papers were delivered to the President in advance of meetings, and distributed to appropriate offices for information purposes. They range in topics and detail, but most cover issues for discussion and potential talking points. Briefing papers were routinely sent to the White House Central Files Subject File as well as distributed to various staff members. The Hoopes set, however, appears to be the most comprehensive and will be a valuable source to researchers interested in specific meetings on known dates.
Related Materials
(June 1994)
The files of Jerry Jones and James Connor, Staff Secretaries for the Ford administration, closely relate to the Hoopes files. In addition, Hoopes has official files at the Nixon Presidential Materials Project; a copy of part of the Nixon Project finding aid is in the Ford vertical file under "Hoopes."
SERIES DESCRIPTIONS
Subject File, 8/1974-1/1977.
(Boxes 1-37, 14.8 linear feet)
Memoranda, notes, personnel forms, logs, perquisite lists. Most of the material in the Subject File reflects the routine nature of Hoopes' duties within the Staff Secretary's Office. Records of personnel requests and actions, office staffing, and perquisite assignments dominate the series. Here are found materials relating to Hoopes' duties in administering White House policy on conduct and handling the use of such White House facilities as the pool and gym.
Arranged alphabetically.
View container list for this series
Hoopes Personal, 1/1972-11/1976.
(Box 38, 0.4 linear feet)
Correspondence, memoranda. This series documents contacts between Hoopes (in his White House role) and individuals or organizations with whom Hoopes had a personal relationship, notably the Church of Latter Day Saints. Very little of the material reveals anything of his family life or personal background.
Arranged chronologically.
View container list for this series
Briefing Papers, 1974-77.
(Boxes 39-58, 8 linear feet)
Briefing papers, and occasional memos, correspondence, and reports. Hoopes kept a chronological set of briefing papers, prepared for the President a day or two in advance of a scheduled meeting, photo opportunity, or ceremonial event (usually taking place at the White House). The briefing papers typically contain a brief summary of the issues to be discussed and outline possible talking points. Sometimes an attached report or memo will provide detailed background about specific topics or participants. The papers embody a wide range of topics, from ceremonial events and courtesy meetings to negotiations on such major issues, as foreign policy and economics.
Arranged chronologically.
View container list for this series
Chronological File, 8/1974-3/1976.
(Boxes 59-61, 1.2 linear feet)
Outgoing correspondence and memoranda. Most, if not all of this material duplicates that found in the Subject File series. Hoopes probably maintained this file for his own convenience. The material is highly routine.
Arranged chronologically.
View container list for this series
Hoopes Telephone Logs, 7/1974-12/1976. (Boxes 62-65, 1.6 linear feet)
This series consists of a handwritten, daily log of telephone calls Hoopes received and occasionally, placed. It is very difficult to tell whether the logs are complete or how they were used. Notes about the purpose of the call appear sporadically through the log.
Arranged chronologically.
View container list for this series
CONTAINER LIST
Box 1 - Subject File
- Abrams, Gen. Creighton - Obituary Announcement
- Advance Office - General
- Advance Office - Personnel (1)-(3)
- Agricultural Leadership Program - Trip to Washington
- Alderson Reporting Contract - Extra Billing (1)-(2)
- Appointments Office - General
- Appointments Office - Personnel (1)-(2)
- Armstrong, Anne (Office of Women's Programs)
- Authorized History of Gerald R. Ford
- Baroody's Office (William Baroody, Public Liaison) - General (1)
Box 2 - Subject File
- Baroody's Office (William Baroody, Public Liaison) - General (2)
- Baroody's Office (William Baroody, Public Liaison) - Personnel (1)-(6)
- Bicentennial - Task Force
Box 3 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Bills - Services, Accommodations, etc. (1)-(8)
Briefing Paper Information
Burch's Office (Dean Burch, Counsellor to the President for Political Affairs)
Box 4 - Subject File
- Cabinet Chairs - Purchase by Cabinet Members
- Cabinet Room - Seating, Lighting, etc.
- Cabinet Secretary/Staff Secretary - General (1)-(2)
- Cabinet Secretary/Staff Secretary - Pat Likins Sign Out Information
- Cabinet Secretary/Staff Secretary - Personnel
- Camp David
- Census Bureau Director - Vincent Barabba
- Charts and Visual Aids - White House capabilities for preparing
- Cheney's Office (Dick Cheney, Chief of Staff)
- Chile Today - Newsletter
- Christmas Cards - Lists (1)-(2)
- Clemency Board
- Commission on CIA Activities
- Commission on CIA Activities - CIA Installations
Box 5 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
- Conflicts of Interest and Standards of Conduct
Congressional Phone Directory of White House
Consultants - Expenses, Fees, Additions, Deletions (1)-(5)
Correspondence Unit Details (1)
Box 6 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Correspondence Unit Details (2)
- Council on Environmental Quality - Invitations Issued to Members
Council on International Economic Policy - Personnel (1)-(2)
Counsel to the President - Clearances (1)-(4)
Counsel to the President - Clearances - Other Agencies
- Counsel's Office - General (includes material on disposition of files from Nixon administration)
Counsel's Office - Personnel (1)-(2)
Box 7 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Counsel's Office - Personnel (3)
Creation Authority of Offices in Executive Office
Daily Schedules (1)-(9)
Box 8 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Drivers
Domestic Council
Economic Policy Board - Seidman, William
Economy and Inflation
Electrical and Mechanical Vault - Funding
Elliott's Office (Roland Elliott, Editorial/Speechwriting Staff - Director of Correspondence) - General
Elliott's Office (Roland Elliott, Editorial/Speechwriting Staff - Director of Correspondence) - Personnel (1)-(2)
Employment of New Personnel - Policy statement on submitting forms
Energy (1)-(2)
Evacuation Plan
Executive Protective Service - Problem re: Louis de Guiringaud and Party
Executive Protective Service - Technical Services Division (TSD)
Farrell's Office (Mike Farrell, Visitor's Office)
Federal Property Council - Reviving the Organization
Box 9 - Subject File
- First Lady's Office - General (1)-(2)
- First Lady's Office - Personnel (1)-(3)
- Ford Transition Office - Personnel
- Former President Nixon - Budget
- Former President Nixon - Detailees
- Former President Nixon - Files
- Former President Nixon - Liaison
Box 10 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Friedersdorf's Office (Max Friedersdorf, Congressional Liaison) - General
Friedersdorf's Office (Max Friedersdorf, Congressional Liaison) – Personnel (1)-(2)
General Services Administration (1)-(2)
- Gergen's Office (David Gergen, Office of Communications) - General
- Gergen's Office (David Gergen, Office of Communications) - Personnel
Government Organization Manual - Commissioned Personnel List
Handbook File - Revisions to "White House Office Manual" (1)-(4)
Box 11 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Harry S. Truman Library Institute
Hartmann's Office (Robert Hartmann, Editorial and Speechwriting) - General
Hartmann's Office (Robert Hartmann, Editorial and Speechwriting) - Personnel
Inaugural Medal
Intelligence Oversight Board
Interagency Classification Review Committee - General (1)-(4)
Interagency Classification Review Committee - Report Forms
- International Women's Year (1)-(2)
Jones Memos done by Hoopes
Box 12 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
- Kennedy Center Tickets
- Latin American Trip
Leonardi Twins Visit to Washington and President
- Linder's Office (Robert Linder, Permanent Operating Office)
Marsh's Office (John Marsh, Congressional Relations/Public Liaison) - General
Marsh's Office (John Marsh, Congressional Relations/Public Liaison) – Personnel (1)-(2)
Memoranda to White House Staff
Men's Health Unit - Cancelled Checks and Receipts (1)-(2)
Men's Health Unit - General (1)-(2)
Box 13 - Subject File
- Men's Health Unit - General (3)
- Military Office
- Mormon Tabernacle Choir Concert
- Morton's Office (Rogers Morton, Political Affairs)
- News Summary Office - Information Given to Barry Roth on 3/5/76
- News Summary Office - General (1)-(3)
- Nominations - Presidential Appointments
- Memos to Don Rumsfeld (from a black binder, 10/1974 only) (1)
Box 14 - Subject File
- Memos to Don Rumsfeld (from a black binder, 10/1974 only) (2)-(4)
- Miscellaneous
- National Security Council (NSC) - Privacy Act Request re: Robert J. Oppenheimer
- Old Executive Office Building - Staff Mess (includes parking lists) (1)-(7)
Box 15 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Office of Former Presidents (716 Jackson Place) (1)-(2)
Office Space - Charts/Office Layouts
Office Space - General, 1974 (1)-(5)
Office Space - General, 1975 (1)-(2)
Box 16 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Office Space - General, 1975 (3)-(10)
Office Space - General, 1976 (1)-(3)
Box 17 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Office Space - General, 1976 (4)-(5)
Office Space - Weekly Reports (1)-(2)
Office of Science and Technology Policy
Office of Management and Budget
- Pardon of Richard Nixon
Parking (1)-(4)
Parking - Waiting List - New Executive Office Building
Box 18 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Pending - Miscellaneous
Pending - Office Space
Pending - Parking
- Pending - Personnel actions pending Don Rumsfeld Approval
Pending - Personnel Actions - Salaries and Titles
Pending - Presidential Commissions
Perquisites - "Current to 10/1/1974"
Perquisites - General (1)-(4)
Perquisites - Worksheets (1)-(2)
Box 19 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Perry, L. Tom - Recommendations for American Revolutionary Bicentennial Administration (ARBA)
Personnel - Additions and Departures (1)-(3)
Personnel - Miscellaneous
Personnel - List of Individuals interested in positions (from binder) (1)-(2)
Personnel Office - Bennett - General
Personnel Office - Bennett - Personnel (1)-(4)
Box 20 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Personnel Office - Walker - Personnel (1)-(3)
Photographic Office - General (1)-(2)
Photographic Office - Personnel (1)-(2)
Photographer's Locker - Lock Change
Photographs - Sept 14, 1974 - Kennedy Center, Ford, Kimball, et. al.
Picture Frame Shop
Box 21 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Precedent Lists
Precedent Lists - Blank Forms
President's Daily Diary (1)-(4)
- President's Foreign Intelligence Advisory Board
Presidential - General (1)-(4)
Box 22 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Presidential - Gifts
Presidential - Letters
Presidential - Message
Presidential - Phone Calls and Telegrams
Presidential - Photographs (1)-(2)
Press Conferences - Q&A
Press Office - General
Press Office - Personnel (1)-(2)
Box 23 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Press Office - Personnel (3)-(9)
Renovation of EOB Library
Republican National Committee
Request for Commissioned Staff List - General (1)
Box 24 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Request for Commissioned Staff Lists - General (2)-(4)
Requests for Commissioned Staff Lists - Invitations to Election Night at the Sheraton-Park
- Residence - Bowling Alley
- Residence - General
Resumes - Professional (1)-(5)
Box 25 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
- Resumes - Secretarial
- Rumsfeld's Office (Don Rumsfeld, Assistant to the President) - General (1)-(3)
- Rumsfeld's Office (Don Rumsfeld, Assistant to the President) - Personnel
Salaries
- San Clemente
- San Clemente - Fina & Monolo Sanchez - Reimbursement for services
Schedules and Meetings
Security - Building Passes, Access Lists - Additions and Deletions (1)-(2)
Box 26 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Security - Building Passes, Access Lists - Additions and Deletions (3)-(12)
Box 27 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Security - Building Passes, Access Lists - Additions and Deletions (13)-(16)
Security - General
- Sequoia - Use
Snyder, Al - U.S. Information Agency
Special Files
Speech File
- Speeches - Members of Cabinet (1)-(3)
Box 28 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Speeches and Statements
Speechwriters' Office - Personnel (1)-(5)
Staff Pins and Commission Booklets (1)-(4)
Box 29 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Staff Requests - August, 1974 to December, 1975
Box 30 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Staff Requests - January, 1975 to December, 1976
Subscription Requests (1)-(6)
Box 31 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
- Summer Intern Program
- Swimming Pool (1)-(2)
- Telephone Volunteers
Telephone Requests (1)-(5)
Tennis Courts (1)-(2)
Box 32 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Third Hoover Commission
Timmons' Office (William Timmons, Congressional Relations Office)
Transition Personnel Actions
Transition Staff (1)-(2)
Transportation Lists (1)-(6)
Box 33 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Travel (1)-(4)
Vail, Colorado
- Vice President's Office
- Vice President's Staff (1)-(2)
Wage and Price Stability Council
Box 34 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
White House Bank Branch
White House Office Certificates - 1972 to 1976
White House Office Certificates and Commissions (1)-(2)
White House and Domestic Council Standards of Conduct
White House Children's Booklet
White House Emergency Plan
White House Fellows
White House Office - Handbook
White House Manual
White House Staff Mess - Waiting List
Box 35 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
White House Communication Agency - Equipment in Use and Requests for Equipment (1)-(10)
Box 36 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
White House Mess - Additions and Deletions (1)-(11)
Box 37 - Subject File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
White House Organization - Building Plans
White House Staff Organization Charts (1)-(4)
White House Telephone Directory, April 15, 1976
White House Telephone Directory, March 1, 1975
WIN Committee
Women's Health Unit - Cancelled Checks and Membership Requests (1)-(2)
Women's Health Unit - General
Wreath Laying
Box 38 - Hoopes Personal
- Personal, 1972-76 (1)-(9)
Box 39 - Briefing Papers
Box 40 - Briefing Papers
Box 41 - Briefing Papers
Box 42 - Briefing Papers
Box 43 - Briefing Papers.
Box 44 - Briefing Papers
Box 45 - Briefing Papers
Box 46 - Briefing Papers
Box 47 - Briefing Papers
Box 48 - Briefing Papers
Box 49 - Briefing Papers
Box 50 - Briefing Papers
Box 51 - Briefing Papers
Box 52 - Briefing Papers
Box 53 - Briefing Papers
Box 54 - Briefing Papers
Box 55 - Briefing Papers
Box 56 - Briefing Papers
Box 57 - Briefing Papers
Box 58 - Briefing Papers
Box 59 - Chronological File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Box 60 - Chronological File
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Box 61 - Chronological File
Box 62 - Telephone Logs
Box 63 - Telephone Logs
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Box 64 - Telephone Logs
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)
Box 65 - Telephone Logs
(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's
review queue.)