The Ford Library became the test site for the prototype of the Presidential Libraries Information Network (PRESNET) in April 1986. Ever since, the staff has been using the system for all new descriptive work and retrospective conversion of finding aids produced in earlier years.
Functions
PRESNET consists of a series databases covering many aspects of archival work. The principal module allows archivists to enter detailed descriptions of collections and their individual series and folders. All information appearing in traditional collection inventories is included as are folder-level page counts, date spans, and subject index terms drawn from a thesaurus. Sub-modules permit the creation of transfer or withdrawal sheets for items moved to other locations or temporarily closed to research. Additional modules allow archivists to track contacts with potential donors and create accession records.
Searching
The
reference
database
contains
collection
and series-level
descriptions
for each
open collections
and folder-level
records
for all
but a
few collections.
As of
April
1999,
the 63,000
description
records
index
5200 linear
feet of
material
in 200
different
collections.
Nearly
90% of
the Library's
open materials
are described
at the
folder-level
with the
Ford Congressional
Papers
comprising
three-fourths
of the
undescribed
backlog.
The
searching
software
permits
both
simple
and
boolean
searches
using
controlled
vocabulary
indexing
terms
(view a list of indexing terms currently in use
in the database) and/or natural
text.
Search
reports
list,
collection-by-collection,
all
series
and
folders
containing
material
on a
topic.
Researchers
cannot
search
the
database
directly
through
the
Internet,
but
can
request
that
search
reports
be mailed
to them.
To request
a search, please
contact
the Ford Library.
Hardware
and
Software
PRESNET
runs
on a
Dell PowerEdge R710 running Windows Server 2008r2.
It can
be accessed
for
both
searching
and
data
entry
from
any
personal
computer
on the
Library's
local
area
network.
PRESNET
employs
the
SEEK
database
software
developed
by GP
Solutions,
Inc.
of Baltimore,
MD,
and
the
UniData
relational
database
management
system
from
Ardent
Software,
Inc.
of Westboro,
MA.