SUMMARY DESCRIPTION

Materials primarily related to the daily administration of White House Office spending, personnel actions and allocations, office space, passes, equipment, mess privileges and other perquisites, and more. Some material relates to other Executive branch personnel appointments or to administration of the Executive Office of the President. Additionally, there is an extensive set of formal briefing papers for Presidential meetings and events, arranged by date.

QUANTITY
26 linear feet (ca. 52,000 pages)

DONOR
Gerald R. Ford (accession numbers 77-102, 78-4, 78-22)

ACCESS
Advance consultation is required so that archivists may complete routine review of requested folders for restricted information.

COPYRIGHT
Gerald R. Ford donated to the United States of America his copyrights in all of his unpublished writings in National Archives collections. The copyrights to materials written by other individuals or organizations are presumed to remain with them. Works prepared by U.S. Government employees as part of their official duties are in the public domain.

Prepared by Jennifer Sternaman, July 1994
[s:\bin\findaid\hoopes, david - files.doc]

BIOGRAPHICAL INFORMATION

David C. Hoopes

August 15, 1942 - Born, Twin Falls, Idaho

1960 - 1966 - Brigham Young University, B.A., M.A.

1962 - 1964 - Missionary work, Montevideo, Uruguay

1967 - 1971 - University of Southern California, M.P.A., Ph.D. (Public Administration)

1968 - 1969 - President, Anthony Craig & Associates, Inc

1969 – 1971 - Consultant, Joint Committee on Reorganization of Large Urban Unified School Districts, California Legislature

1971 - 1973 - Staff Assistant, The White House

1973 - 1974 - Deputy Special Assistant to President, The White House

1974 - 1977 - Special Assistant to the President, The White House

1977 - 1979 - Member, President's Commission on Personnel Interchange

1977 - 1980 - Consultant

1981 - 1992 - Investment manager and manager of corporate relations, Bechtel Investments

1992 -- Financial consultant, Merrill Lynch & Co.

INTRODUCTION

David Hoopes joined the Nixon White House in April 1971. He worked as a staff assistant to the President until 1974, with responsibility for handling briefing papers and follow-up memos for President Nixon's meetings. During this time he was also given special projects to do for the Staff Secretary; in June 1974 he apparently joined the Staff Secretary's Office. Although his official title was Special Assistant to the President, he also adopted the title of "Deputy Staff Secretary." He remained within the Staff Secretary's Office during the entire Ford administration and, to an overwhelming extent, his files document his duties there.

The Staff Secretary's Office handled most aspects of White House administration, particularly paperwork flow, and assisted in the preparation of the President's schedule, follow-up on action requests, and special projects.

David Hoopes acted as an assistant to Staff Secretaries Jerry Jones then James Connor, handling the paperwork associated with daily administration of the White House. For example, his responsibilities included assigning perquisites (parking, transportation, staff mess, etc) and office space; as well as tracking personnel actions and issuing White House and Old Executive Office Building passes. Hoopes kept the papers associated with these activities in a large subject file. While the material faithfully reflects the routine duties, there also are interesting exchanges between Hoopes and senior White House staffers that reveal White House Office work flow, politics, and policy. Taken as a whole, the subject file shows insights about the presidential transition process, communication and work flow within the White House Office, and White House Office staffing patterns.

Along with the subject file, Hoopes kept a set of presidential briefing papers, arranged in chronological order. They were prepared by appropriate staff offices, then submitted to the Staff Secretary. The Staff Secretary's Office assured that briefing papers were delivered to the President in advance of meetings, and distributed to appropriate offices for information purposes. They range in topics and detail, but most cover issues for discussion and potential talking points. Briefing papers were routinely sent to the White House Central Files Subject File as well as distributed to various staff members. The Hoopes set, however, appears to be the most comprehensive and will be a valuable source to researchers interested in specific meetings on known dates.

Related Materials (June 1994)
The files of Jerry Jones and James Connor, Staff Secretaries for the Ford administration, closely relate to the Hoopes files. In addition, Hoopes has official files at the Nixon Presidential Materials Project; a copy of part of the Nixon Project finding aid is in the Ford vertical file under "Hoopes."

SERIES DESCRIPTIONS

Subject File, 8/1974-1/1977.  (Boxes 1-37, 14.8 linear feet)
Memoranda, notes, personnel forms, logs, perquisite lists. Most of the material in the Subject File reflects the routine nature of Hoopes' duties within the Staff Secretary's Office. Records of personnel requests and actions, office staffing, and perquisite assignments dominate the series. Here are found materials relating to Hoopes' duties in administering White House policy on conduct and handling the use of such White House facilities as the pool and gym.

Arranged alphabetically.

View container list for this series

Hoopes Personal, 1/1972-11/1976.  (Box 38, 0.4 linear feet)
Correspondence, memoranda. This series documents contacts between Hoopes (in his White House role) and individuals or organizations with whom Hoopes had a personal relationship, notably the Church of Latter Day Saints. Very little of the material reveals anything of his family life or personal background.

Arranged chronologically.

View container list for this series

Briefing Papers, 1974-77.  (Boxes 39-58, 8 linear feet)
Briefing papers, and occasional memos, correspondence, and reports. Hoopes kept a chronological set of briefing papers, prepared for the President a day or two in advance of a scheduled meeting, photo opportunity, or ceremonial event (usually taking place at the White House). The briefing papers typically contain a brief summary of the issues to be discussed and outline possible talking points. Sometimes an attached report or memo will provide detailed background about specific topics or participants. The papers embody a wide range of topics, from ceremonial events and courtesy meetings to negotiations on such major issues, as foreign policy and economics.

Arranged chronologically.

View container list for this series

Chronological File, 8/1974-3/1976.  (Boxes 59-61, 1.2 linear feet)
Outgoing correspondence and memoranda. Most, if not all of this material duplicates that found in the Subject File series. Hoopes probably maintained this file for his own convenience. The material is highly routine.

Arranged chronologically.

View container list for this series

Hoopes Telephone Logs, 7/1974-12/1976. (Boxes 62-65, 1.6 linear feet)
This series consists of a handwritten, daily log of telephone calls Hoopes received and occasionally, placed. It is very difficult to tell whether the logs are complete or how they were used. Notes about the purpose of the call appear sporadically through the log.

Arranged chronologically.

View container list for this series

CONTAINER LIST

Box 1 - Subject File

• Abrams, Gen. Creighton - Obituary Announcement
• Advance Office - General
• Advance Office - Personnel (1)-(3)
• Agricultural Leadership Program - Trip to Washington
• Alderson Reporting Contract - Extra Billing (1)-(2)
• Appointments Office - General
• Appointments Office - Personnel (1)-(2)
• Armstrong, Anne (Office of Women's Programs)
• Authorized History of Gerald R. Ford
• Baroody's Office (William Baroody, Public Liaison) - General (1)

Box 2 - Subject File

• Baroody's Office (William Baroody, Public Liaison) - General (2)
• Baroody's Office (William Baroody, Public Liaison) - Personnel (1)-(6)
• Bicentennial - Task Force

Box 3 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Bills - Services, Accommodations, etc. (1)-(8)
• Briefing Paper Information
• Burch's Office (Dean Burch, Counsellor to the President for Political Affairs)

Box 4 - Subject File

• Cabinet Chairs - Purchase by Cabinet Members
• Cabinet Room - Seating, Lighting, etc.
• Cabinet Secretary/Staff Secretary - General (1)-(2)
• Cabinet Secretary/Staff Secretary - Pat Likins Sign Out Information
• Cabinet Secretary/Staff Secretary - Personnel
• Camp David
• Census Bureau Director - Vincent Barabba
• Charts and Visual Aids - White House capabilities for preparing
• Cheney's Office (Dick Cheney, Chief of Staff)
• Chile Today - Newsletter
• Christmas Cards - Lists (1)-(2)
• Clemency Board
• Commission on CIA Activities
• Commission on CIA Activities - CIA Installations

Box 5 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Conflicts of Interest and Standards of Conduct
• Congressional Phone Directory of White House
• Consultants - Expenses, Fees, Additions, Deletions (1)-(5)
• Correspondence Unit Details (1)

Box 6 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Correspondence Unit Details (2)
• Council on Environmental Quality - Invitations Issued to Members
• Council on International Economic Policy - Personnel (1)-(2)
• Counsel to the President - Clearances (1)-(4)
• Counsel to the President - Clearances - Other Agencies
• Counsel's Office - General (includes material on disposition of files from Nixon administration)
• Counsel's Office - Personnel (1)-(2)

Box 7 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Counsel's Office - Personnel (3)
• Creation Authority of Offices in Executive Office
• Daily Schedules (1)-(9)

Box 8 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Drivers
• Domestic Council
• Economic Policy Board - Seidman, William
• Economy and Inflation
• Electrical and Mechanical Vault - Funding
• Elliott's Office (Roland Elliott, Editorial/Speechwriting Staff - Director of Correspondence) - General
• Elliott's Office (Roland Elliott, Editorial/Speechwriting Staff - Director of Correspondence) - Personnel (1)-(2)
• Employment of New Personnel - Policy statement on submitting forms
• Energy (1)-(2)
• Evacuation Plan
• Executive Protective Service - Problem re: Louis de Guiringaud and Party
• Executive Protective Service - Technical Services Division (TSD)
• Farrell's Office (Mike Farrell, Visitor's Office)
• Federal Property Council - Reviving the Organization

Box 9 - Subject File

• First Lady's Office - General (1)-(2)
• First Lady's Office - Personnel (1)-(3)
• Ford Transition Office - Personnel
• Former President Nixon - Budget
• Former President Nixon - Detailees
• Former President Nixon - Files
• Former President Nixon - Liaison

Box 10 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Friedersdorf's Office (Max Friedersdorf, Congressional Liaison) - General
• Friedersdorf's Office (Max Friedersdorf, Congressional Liaison) – Personnel (1)-(2)
• General Services Administration (1)-(2)
• Gergen's Office (David Gergen, Office of Communications) - General
• Gergen's Office (David Gergen, Office of Communications) - Personnel
• Government Organization Manual - Commissioned Personnel List
• Handbook File - Revisions to "White House Office Manual" (1)-(4)

Box 11 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Harry S. Truman Library Institute
• Hartmann's Office (Robert Hartmann, Editorial and Speechwriting) - General
• Hartmann's Office (Robert Hartmann, Editorial and Speechwriting) - Personnel
• Inaugural Medal
• Intelligence Oversight Board
• Interagency Classification Review Committee - General (1)-(4)
• Interagency Classification Review Committee - Report Forms
• International Women's Year (1)-(2)
• Jones Memos done by Hoopes

Box 12 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Kennedy Center Tickets
• Latin American Trip
• Leonardi Twins Visit to Washington and President
• Linder's Office (Robert Linder, Permanent Operating Office)
• Marsh's Office (John Marsh, Congressional Relations/Public Liaison) - General
• Marsh's Office (John Marsh, Congressional Relations/Public Liaison) – Personnel (1)-(2)
• Memoranda to White House Staff
• Men's Health Unit - Cancelled Checks and Receipts (1)-(2)
• Men's Health Unit - General (1)-(2)

Box 13 - Subject File

• Men's Health Unit - General (3)
• Military Office
• Mormon Tabernacle Choir Concert
• Morton's Office (Rogers Morton, Political Affairs)
• News Summary Office - Information Given to Barry Roth on 3/5/76
• News Summary Office - General (1)-(3)
• Nominations - Presidential Appointments
• Memos to Don Rumsfeld (from a black binder, 10/1974 only) (1)

Box 14 - Subject File

• Memos to Don Rumsfeld (from a black binder, 10/1974 only) (2)-(4)
• Miscellaneous
• National Security Council (NSC) - Privacy Act Request re: Robert J. Oppenheimer
• Old Executive Office Building - Staff Mess (includes parking lists) (1)-(7)

Box 15 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Office of Former Presidents (716 Jackson Place) (1)-(2)
• Office Space - Charts/Office Layouts
• Office Space - General, 1974 (1)-(5)
• Office Space - General, 1975 (1)-(2)

Box 16 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Office Space - General, 1975 (3)-(10)
• Office Space - General, 1976 (1)-(3)

Box 17 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Office Space - General, 1976 (4)-(5)
• Office Space - Weekly Reports (1)-(2)
• Office of Science and Technology Policy
• Office of Management and Budget
• Pardon of Richard Nixon
• Parking (1)-(4)
• Parking - Waiting List - New Executive Office Building

Box 18 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Pending - Miscellaneous
• Pending - Office Space
• Pending - Parking
• Pending - Personnel actions pending Don Rumsfeld Approval
• Pending - Personnel Actions - Salaries and Titles
• Pending - Presidential Commissions
• Perquisites - "Current to 10/1/1974"
• Perquisites - General (1)-(4)
• Perquisites - Worksheets (1)-(2)

Box 19 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Perry, L. Tom - Recommendations for American Revolutionary Bicentennial Administration (ARBA)
• Personnel - Additions and Departures (1)-(3)
• Personnel - Miscellaneous
• Personnel - List of Individuals interested in positions (from binder) (1)-(2)
• Personnel Office - Bennett - General
• Personnel Office - Bennett - Personnel (1)-(4)

Box 20 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Personnel Office - Walker - Personnel (1)-(3)
• Photographic Office - General (1)-(2)
• Photographic Office - Personnel (1)-(2)
• Photographer's Locker - Lock Change
• Photographs - Sept 14, 1974 - Kennedy Center, Ford, Kimball, et. al.
• Picture Frame Shop

Box 21 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Precedent Lists
• Precedent Lists - Blank Forms
• President's Daily Diary (1)-(4)
• President's Foreign Intelligence Advisory Board
• Presidential - General (1)-(4)

Box 22 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Presidential - Gifts
• Presidential - Letters
• Presidential - Message
• Presidential - Phone Calls and Telegrams
• Presidential - Photographs (1)-(2)
• Press Conferences - Q&A
• Press Office - General
• Press Office - Personnel (1)-(2)

Box 23 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Press Office - Personnel (3)-(9)
• Renovation of EOB Library
• Republican National Committee
• Request for Commissioned Staff List - General (1)

Box 24 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Request for Commissioned Staff Lists - General (2)-(4)
• Requests for Commissioned Staff Lists - Invitations to Election Night at the Sheraton-Park
• Residence - Bowling Alley
• Residence - General
• Resumes - Professional (1)-(5)

Box 25 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Resumes - Secretarial
• Rumsfeld's Office (Don Rumsfeld, Assistant to the President) - General (1)-(3)
• Rumsfeld's Office (Don Rumsfeld, Assistant to the President) - Personnel
• Salaries
• San Clemente
• San Clemente - Fina & Monolo Sanchez - Reimbursement for services
• Schedules and Meetings
• Security - Building Passes, Access Lists - Additions and Deletions (1)-(2)

Box 26 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Security - Building Passes, Access Lists - Additions and Deletions (3)-(12)

Box 27 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Security - Building Passes, Access Lists - Additions and Deletions (13)-(16)
• Security - General
• Sequoia - Use
• Snyder, Al - U.S. Information Agency
• Special Files
• Speech File
• Speeches - Members of Cabinet (1)-(3)

Box 28 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Speeches and Statements
• Speechwriters' Office - Personnel (1)-(5)
• Staff Pins and Commission Booklets (1)-(4)

Box 29 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Staff Requests - August, 1974 to December, 1975

Box 30 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Staff Requests - January, 1975 to December, 1976
• Subscription Requests (1)-(6)

Box 31 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Summer Intern Program
• Swimming Pool (1)-(2)
• Telephone Volunteers
• Telephone Requests (1)-(5)
• Tennis Courts (1)-(2)

Box 32 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Third Hoover Commission
• Timmons' Office (William Timmons, Congressional Relations Office)
• Transition Personnel Actions
• Transition Staff (1)-(2)
• Transportation Lists (1)-(6)

Box 33 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• Travel (1)-(4)
• Vail, Colorado
• Vice President's Office
• Vice President's Staff (1)-(2)
• Wage and Price Stability Council

Box 34 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• White House Bank Branch
• White House Office Certificates - 1972 to 1976
• White House Office Certificates and Commissions (1)-(2)
• White House and Domestic Council Standards of Conduct
• White House Children's Booklet
• White House Emergency Plan
• White House Fellows
• White House Office - Handbook
• White House Manual
• White House Staff Mess - Waiting List

Box 35 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• White House Communication Agency - Equipment in Use and Requests for Equipment (1)-(10)

Box 36 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• White House Mess - Additions and Deletions (1)-(11)

Box 37 - Subject File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• White House Organization - Building Plans
• White House Staff Organization Charts (1)-(4)
• White House Telephone Directory, April 15, 1976
• White House Telephone Directory, March 1, 1975
• WIN Committee
• Women's Health Unit - Cancelled Checks and Membership Requests (1)-(2)
• Women's Health Unit - General
• Wreath Laying

Box 38 - Hoopes Personal

• Personal, 1972-76 (1)-(9)

Box 39 - Briefing Papers

• 6/74-9/6/74

Box 40 - Briefing Papers

• 9/9/74-10/16/74

Box 41 - Briefing Papers

• 10/17/74-11/27/74

Box 42 - Briefing Papers

• 11/28/74-12/27/74

Box 43 - Briefing Papers.

• 1/1/75-2/12/75

Box 44 - Briefing Papers

• 2/13/75-3/16/75

Box 45 - Briefing Papers

• 3/17/75-4/23/75

Box 46 - Briefing Papers

• 4/24/75-5/16/75

Box 47 - Briefing Papers

• 5/17/75-6/19/75

Box 48 - Briefing Papers

• 6/20/75-7/22/75

Box 49 - Briefing Papers

• 7/23/75-9/10/75

Box 50 - Briefing Papers

• 9/10/75-10/20/75

Box 51 - Briefing Papers

• 10/24/75-11/30/75

Box 52 - Briefing Papers

• 12/8/75-2/9/76

Box 53 - Briefing Papers

• 2/10/76-3/18/76

Box 54 - Briefing Papers

• 3/19/76-4/15/76

Box 55 - Briefing Papers

• 4/16/76-6/3/76

Box 56 - Briefing Papers

• 6/4/76-7/20/76

Box 57 - Briefing Papers

• 7/21/76-9/30/76

Box 58 - Briefing Papers

• 10/1/76-1/18/77

Box 59 - Chronological File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• 8/19/74 – 11/19/74

Box 60 - Chronological File

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• 11/20/74 – 5/30/75

Box 61 - Chronological File

• 6/9/75 – 3/25/76

Box 62 - Telephone Logs

• 7/1/74 – 1/31/75

Box 63 - Telephone Logs

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• 2/3/75 – 9/30/75

Box 64 - Telephone Logs

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• 10/1/75 – 5/12/76

Box 65 - Telephone Logs

(Note: Folders with the titles struck through are not yet open to research, but can be added to the Library's review queue.)

• 5/13/76 – 12/29/76