WHCF Subject File - WH: White House Administration

According to the White House Central Files manual, this category was for "material pertaining to the operation and administration of the White House, the Executive Office Building and other temporary offices of the President. Includes material such as fiscal, personnel, space and procurement."

Exceptions are: transition to incoming administration (see FG).


WH: White House Administration
Executive 5 pp. / General 2 pp.
Items on layout of the White House, the youth affairs office, White House energy usage, and the miniature White House built by John Zweifel.

WH 1: Budget
Executive 125 pp. / General 35 pp.
Material on Congressional appropriations for the operation of the White House; equipment purchases; the apportionment of travel costs between the White House, the Republican National Committee and the President Ford Committee; the cost of maintaining Camp David and the Sequoia; billings for teleprompter services; car rentals; insurance on borrowed art; meals served at the mess for outsiders; the costs of entertainment and receptions; and expenses for vacations in Vail, Colorado.

WH 2: Buildings and Grounds
Executive 200 pp. / General 200 pp.
Material on the Mansion, the Old Executive Office Building, Camp David, the White House swimming pool, the White House putting green, the staff mess, offers of summer White Houses in Michigan and other states, requests for use of the buildings and grounds for filming, tours of the gardens and grounds, and visitors to the White House.

WH 2-1: Furnishings
Executive 100 pp. / General 50 pp.
Materials on paintings, furniture, items from museums on display at the White House, and decorations.

WH 2-2: Buildings Management
Executive 12 pp. / General none
Material on maintenance, operation and space management, including such topics as the painting of the exterior of the White House, moving a xerox machine, and the color of the interior walls.

WH 2-2-1: Rooms
Executive 40 pp. / General 9 pp.
Material on room reservations for meetings and requests by the public to see specific rooms such as the White House kitchen.

WH 2-2-2: Office Space
Executive 20 pp. / General none
Material on requests for office space or for a change of offices and specific problems such as Oval Office flies.

WH 2-2-3: Parking Space
Executive 100 pp. / General 2 pp.
Material on request for parking spaces by the White House staff, requests for transfers from one parking area to another, carpools, the media parking spaces on West Executive Avenue, and escorts for women employees who worked late. Michael Farrell handled much of the work relating to the distribution of parking spaces.

WH 2-3: Architecture
Executive 10 pp. / General none
Items on remodeling, gate repairs, and restroom facilities for the handicapped.

WH 3: Contracts
Executive 3 pp. / General 3 pp.
Items on White House procurement, including questions about the cost of picture framing done at the White House, an offer of services from a marketing research firm, and offer to sponsor a White House field conference.

WH 4: Office Management
Executive 90 pp. / General 15 pp.
Material on correspondence and forms management, including rules for use of White House stationery, drafts of Presidential responses (especially form letters), the reproduction of form letters, procedures for handling presidential memberships and endorsements, and mailings sent out by the White House (especially by the Public Liaison and Press Secretary offices).

WH 4-1: Mail
Executive 2300 pp. / General 40 pp.
Material on the drafting of Presidential responses, use of the autopen machine, procedures for handling mail, and complaints about the handling of Presidential mail by agencies to which it was referred. Two reports issued on a regular basis make up the bulk of this file. Every working day Max Friedersdorf sent to the President a synopsis of Congressional mail received by the White House. These reports were filed in the category FG 31 and cross referenced here during the first 11 months of the administration, but after July 1, 1975 they were filed in this category. The other report filed in this category was the weekly report on mail from the public which Roland Elliot or Anne Higgins sent to the President. These reports consist of one or two page summaries of mail received on major issues and copies of sample letters.

WH 4-1-1: Mail Reports
Executive 6 pp. / General 1 p.
Items on mailings done by the press office, bi-weekly reports from the mail room, and the production of the mail summary sent to the President by Roland Elliot or Anne Higgins. The White House mail room reported on the mail regularly to Roland Elliot, Director of Correspondence, these reports appear in this category. A few appear in the files of Roland Elliot, but the Ford Library does not have a complete set.

WH 4-2: Records
Executive 32 pp. / General 4 pp.
Material on Presidential papers (especially the Nixon papers), White House files, and access to the computer file of the Presidential Personnel Office.

WH 5: Personnel Management
Executive 250 pp. / General 50 pp.
Material on Presidential meetings and photograph opportunities with departing staff members, requests for temporary clerical assistance, invitations to the staff to attend arrival and departure ceremonies, certificates for meritorious service, promotions, standards of conduct, attempts to reduce the size of the White House staff, the White House savings bond campaign, and invitations to the staff for White House garden tours. Most of this file concerns the Mansion staff and those who worked in the permanent operating offices. For information on other White House staff members see FG 6-11.

WH 5-1: Applicants
Executive 65 pp. / General 100 pp.
Applications, letters of recommendation, and resumes of job applicants.

WH 6: Protection
Executive 80 pp. / General 9 pp.
Material on Presidential meetings with the Secret Service agents being reassigned to other divisions and locations, bullet proof clothing, legislation concerning the Secret Service, directives to the Secret Service declining protection for Jack Ford for specific periods of time, and letters from the public asking for tighter security after the assassination attempts.

WH 6-1: Accident - Fire
Executive 16 pp. / General 1 p.
Material on proposals for White House fire drills and a notice about the new alarm system in the Old Executive Office Building.

WH 6-2: Civil Defense
There were no materials filed in this category.

WH 6-3: Physical
Executive 225 pp. / General 10 pp.
Material on the security of the buildings and grounds, including the issuance of temporary and permanent passes, the access list for the Old Executive Office Building, memoranda to the Executive Protective Service listing persons to be cleared for appointments, and the voiding of passes of former staff members so they could be kept as mementoes.

WH 7: Category Unassigned

WH 8: Supplies - Materials - Services
Executive 225 pp. / General 20 pp.
Material on staff requests for typewriters, newspapers, magazines, books, keys, autopen matrices, umbrellas, safes, lockers, pageboys, signs, tape recorders, dictaphones, and refrigerators. There is also a small amount of material on staff requests for souvenir paperweights and other items to be distributed to people who provided special assistance to the President or his staff.

WH 9: Telecommunications
Executive 100 pp. / General 40 pp.
Material on the installation and removal of telephone equipment, pageboys, signal lines and White House lines installed in the homes of staff members, secure telephones, and the work of the White House telephone operators.

WH 10: Travel - Transportation
Executive 7 pp. / General none
Items on the travel schedules of the Cabinet and senior staff and travel procedures.

WH 10/A-Z: Travel - Transportation/(alphabetical by name)
Executive 1200 pp. / General 40 pp.
Material on staff travel requests, the approval of foreign travel requests by the National Security Council, arrangements for speaking engagements for White House staff members, and thank you letters. Arranged alphabetically by name of the staff member. Individuals who have separate folders are: Anne Armstrong, Fernando DeBaca, Jeanne Holm, Karen Keesling, Virginia Knauer, Myron Kuropas, Patricia Lindh, Pam Powell, and L. William Seidman.

WH 11: Vehicles
Executive 2 pp. / General 4 pp.
Items on requests for authority to use the motor pool and questions about Presidential travel, especially campaign travel.

WH 11-1: Airplane - Helicopter
Executive 100 pp. / General 150 pp.
Material on the assignment of command pilots to the Presidential helicopter; apportioning travel costs between the White House, the Republican National Committee, and the President Ford Committee; network pool arrangements on Air Force One; the cost of ashtrays on Air Force One; requests that individuals be added to flight manifests; suggestions for renaming Air Force One; and requests for press interviews during flights.

WH 11-1-1: Flight Certificates
Executive 17 pp. / General none
Copies of certificates received by guests on Air Force One and Army One and correspondence about the certificates.

WH 11-2: Automobile
Executive 30 pp. / General 10 pp.
Material on the list of staff members eligible for motor pool service, the work of the White House drivers, and questions about the limousines.

WH 11-3: Yacht
Executive 425 pp. / General 17 pp.
Material on arrangements for the use of the Sequoia for meetings and briefings and the operation of the yacht. The bulk of the file consists of invitations to Representatives, Senators and others for meetings on the Sequoia and thank you letters received from them after the trips.

WH 11-3-1: Cruise Certificates
Executive 7 pp. / General none
Material concerning the request for the replacement of a damaged certificate.

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