PRESIDENT FORD COMMITTEE RECORDS

Administrative Office Files

The Administrative Office Files document management and budgetary issues involved in the operation of the President Ford Committee. To a lesser degree, the extant files reflect the deputy chairman of administration's auxiliary responsibility to coordinate the Committee's support operations. In terms of reporting relationships, the deputy chairman had oversight responsibility for the PFC's research, scheduling, communications, volunteer, and convention planning operations.

In November 1975, Chairman Bo Callaway hired Robert Marik, a former Nixon reelection committee official, as deputy campaign chairman in charge of administration. In addition to acting as the Committee's chief management administrator, Marik worked closely with Callaway on occasional strategic matters, particularly those concerning the development of programs for various special voter groups. One of Marik's first acts as deputy chairman was to appoint Jim Cochran as director of administration. Cochran handled all matters concerning operational support, including the development of the Committee's complex budget control system.

During late 1975 and early 1976, Marik and Cochran focused on developing and implementing systems for correspondence control and budget tracking. They also coordinated the Committee's nation-wide telephone service contract, handled equipment and facilities rental, and developed a security program for the Committee's headquarters building.

After Callaway's departure in March 1976, Royston Hughes replaced Marik as deputy chairman for administration, reporting to Callaway's replacement, Rogers Morton. Hughes was later given the additional title of Committee treasurer in a post-convention organizational shakeup. Cochran remained as administration director throughout the campaign.

An important function of the Administrative Office staff was the control of the enormous amount of correspondence received and created by the Committee's staff. Barbara Norris supervised these activities from August 1975 until the election. Norris and her staff screened all incoming mail, routed it to the appropriate PFC department for action, and responded directly to many of the general public inquiries. The unit also maintained a central file for the Committee's headquarters staff with various segments arranged by state, date, topic, and correspondent name. While the extant files of the correspondence unit do not appear to be complete, they provide an interesting source for gauging the general public's reaction to Ford's campaign. Several of these correspondence series are also useful for documenting some of Chairman Callaway's activities, particularly during the Committee's early organizational stage.

Another small but interesting series in the Administrative Office Files relates to the work of Stanton Anderson. As the PFC's convention director, Anderson acted as liaison with the Republican National Committee during planning for the 1976 Republican National Convention in Kansas City. While most of Anderson's file concerns routine logistical arrangements in preparation for that event, occasional strategic documents concerning how to win the party's nomination on the convention floor also appear.

Related Material (As of December 1991)

For more information on the PFC's appeals to special voter groups see the files of Edward DeBolt in the Chairman's Office File, and records of People for Ford, the Committee's umbrella volunteer organization during the general election campaign.

Researchers should note that the files of Royston Hughes in this series include very little that relates to his role as PFC treasurer during the general election campaign. This documentation is likely included in the files of the Treasurer's Office which is currently unprocessed and not available for research use.

B1-B3 Administrative Office: Robert Marik File, 1975-76. (1.2 linear feet)

Memoranda, correspondence, financial data, notes, and resumes concerning such PFC administrative matters as budget and fiscal control, candidates for employment, and volunteer recruitment and organization. Also filed here are organizing and strategic plans targeting various special voter groups from early in the primary campaign and a series of memoranda prepared by pollster Robert Teeter in December 1975 concerning voter attitudes. Marik was one of two deputy chairmen reporting directly to Chairman Callaway.

Arranged alphabetically by subject.

B4-B10 Administrative Office: Royston Hughes File, 1976. (2.8 linear feet)

Memoranda, correspondence, notes, resumes, advertising copy, schedules, meeting agendas, and printed material. Major topics include budget and administrative matters, legal issues, strategic planning, advertising planning, the delegate monitoring operation, and convention arrangements. The file also reflects Hughes' particular involvement with special voter groups and his efforts to develop congressional support for the President's campaign. Also filed here are correspondence and memoranda drafted by Hughes for Chairman Morton's signature. Hughes replaced Marik as deputy director for administration in April 1975 and also acted as the PFC's treasurer during the general election campaign.

Arranged alphabetically by subject.

B11-B12 Administrative Office: James Cochran Subject File, 1975-76. (.8 linear feet)

Memoranda, correspondence, notes, contracts, staff lists, fiscal data, and telephone bills. Topics include PFC personnel, various administrative policies, major vendor contracts, building security, budget allocations for PFC state organizations, and the volunteer program. Cochran was the Committee's administration director and reported directly to the deputy chairman for administration.

Arranged alphabetically by subject.

B13-B14 Administrative Office: James Cochran Budget File, 1975-76. (.8 linear feet)

Memoranda, correspondence, budget forms and fiscal data concerning budget projections, fiscal controls and reporting, and administrative budget policies. The file includes budgets for state campaign operations during the general election and detailed information concerning the early primary contests in New Hampshire and Florida.

Arranged alphabetically by subject.

B15-B17 Administrative Office: Convention File, 1975-76. (1.2 linear feet)

Memoranda, correspondence, contracts, lists, printed material, and various budget forms accumulated by Stanton Anderson and his assistants during planning for the PFC's participation in the 1976 Republican National Convention in Kansas City. The file documents selection of a headquarters site, staff and delegate housing arrangements, advertising, security, and facilities rental. Also included is a detailed outline of all aspects of the planning operation and a strategy report on how Ford could win the nomination on the convention floor.

Arranged alphabetically by subject.

B18-B33 Administrative Office: Correspondence Card File, 1975-76. (6 linear feet)

Alphabetical index of approximately 15,000 individuals who wrote to the PFC headquarters and received a response from Committee staff. For each correspondent, the staff prepared a 3" by 5" index card with the individuals's address, date of response, and an annotation concerning the topic of the contact. Multiple carbon copies of the outgoing letter, and in some cases, the incoming correspondence were filed in one or more of the series described below.

Arranged alphabetically by correspondent name.

B34-B44 Administrative Office: Correspondence Chronological File, 1975-76. (4.4 linear feet)

A chronological file of carbons of outgoing letters prepared by various PFC staff. Most of the letters dated 1975 went out signed by Chairman Callaway or his office staff. The file for 1976 also includes miscellaneous letters drafted by the research staff, the administrative deputy chairman, correspondence unit director Barbara Norris, and Chairmen Morton and Baker. While the file from the early campaign period includes some substantive documentation of early organizational activities, much of this series is routine, reflecting the PFC's response to inquiries from the general public. Many of the incoming letters which initiated these responses are filed in the state correspondence file and the general comments file described below.

Arranged chronologically.

B45-B73 Administrative Office: Correspondence State File, 1975-76. (28 linear feet)

File of letters received by the PFC from the general public with carbons of staff responses. Topics include requests for campaign material, general comments of support, suggestions for alternative election strategies, offers to volunteer, and inquiries concerning possible employment in the campaign organization. Another copy of the carbon response filed in this series appears in the chronological correspondence file described above.

Arranged alphabetically by state.

NOTE: This file is available on a review on request basis.

B74-B83 Administrative Office: Correspondence Topical File, 1975-76. (10 linear feet)

File of public mail received by the PFC on various subjects with a carbon of the staff response attached. Most of the letters were requests from the public for information regarding President Ford's position on a particular issue. Also included are offers of campaign services and suggested slogans. Topics include abortion, child welfare, common situs picketing, the economy, the environment, foreign policy, gun control, Henry Kissinger, selection of a vice presidential running mate, senior citizens, and veterans issues. Another copy of the carbon response filed in this series appears in the chronological correspondence file described above.

Arranged alphabetically by subject.

B84-B90 Administrative Office: General Comments Correspondence File, 1975-76. (2.8 linear feet)

File of letters received by the PFC from the general public about campaign conduct and strategy. A carbon of the staff response, in most instances a form letter, is attached. Another copy of the carbon response filed in this series appears in the chronological correspondence file described above.

Arranged chronologically.

NOTE: This file is available on a review on request basis.

B91-B93 Administrative Office: Alphabetical Correspondence File, 1975-1976. (1.2 linear feet)

File of miscellaneous letters received by the PFC from the general public concerning a variety of campaign issues with a carbon of the staff response attached. Many of the letters are messages of congratulation to Bo Callaway on his appointment as PFC chairman. Another copy of the carbon response filed in this series appears in the chronological correspondence file described above.

Arranged chronologically.

B1 Administrative Office: Robert Marik Files

Advertising

Advocates Programs

Budget (1)-(2)

Callaway Memoranda

Congressional Support (1)-(2)

Convention

Employment and Job Inquiries

Employment ‑ Scheduling Office Director

Federal Election Commission

Finance Committee

Florida Primary

B2 Administrative Office: Robert Marik Files

Former Members of Congress Mailing

Legal Matters

Market Opinion Research

Miscellaneous Correspondence

New Hampshire Primary

President and First Family

President Ford Committee Leadership Meeting, 1/9/76

Presidential Ford Committee Newsletter

Press Office

Puerto Rico and the Virgin Islands

Reagan, Ronald

Republican National Committee

Small Business Administration

Special Voter Groups ‑ Business and Professional

Special Voter Groups ‑ Celebrities and Athletes

Special Voter Groups ‑ Farmers

Special Voter Groups ‑ Indians

Special Voter Groups ‑ Senior Citizens (1)-(2)

Special Voter Groups ‑ Veterans

B3 Administrative Office: Robert Marik Files

Special Voter Groups ‑ Women

Special Voter Groups ‑ Youth (1)-(4)

Strategy Meetings

State of the Union Address, 1976

Telephone Bank

Travel Expense Guidelines

Volunteers

White House Advance

Young Republicans

B4 Administrative Office: Royston Hughes Files

Administrative Matters ‑ Miscellaneous (1)-(2)

Advertising ‑ Primary Campaign (1)-(3)

Advertising ‑ General Election Campaign (1)-(2)

Advisory Board

Advocate Program

Agriculture

American Institute of Certified Accountants

Banks Accounts

B5 Administrative Office: Royston Hughes Files

Budget (1)-(3)

Campaign Themes

Chairman's Press Conference, 10/10/76

Citizens for Ford Committee

Commerce Department

Congressional Support

Convention Caucus Teams

Convention Planning (1)-(3)

Debates

Delegate Tracking (1)-(2)

B6 Administrative Office: Royston Hughes Files

Domestic Council

Election Night Activities

Employment Requests (1)-(2)

Endorsements

Energy

Federal Election Commission (1)-(2)

Finance

Ford Family

Foreign Election Observers

Foreign Policy

Fundraising Programs

Goldwater Radio Spots

Imero Fiorentino Associates, Inc.

Insurance

B7 Administrative Office: Royston Hughes Files

Interior Department

Legal Matters (1)-(2)

Legislation

Letters of Support, June 1976 (1)-(2)

Miscellaneous Notes

Morton, Rogers C.B. ‑ Correspondence

National Education Association

New York

Office of Management and Budget

Oil

People for Ford

B8 Administrative Office: Royston Hughes Files

Phone Bank Program

Platform

Political Matters (1)-(2)

Polling

Presidential Appointments

Presidential Schedule Requests

Reagan Campaign

Republican National Committee

Republican National Committee ‑ Fundraising

Research

B9 Administrative Office: Royston Hughes Files

Security ‑ Staff and Volunteer Lists (1)-(2)

Speeches

Staff Memoranda ‑ Austin, Tim

Staff Memoranda ‑ Baker, Jim

Staff Memoranda ‑ Booth, Carolyn

Staff Memoranda ‑ DeBolt, Ed

Staff Memoranda ‑ Herman, Dick

Staff Memoranda ‑ Howell, David

Staff Memoranda ‑ Kahle, Kent

Staff Memoranda ‑ Kaye, Peter

Staff Memoranda ‑ Low, Bill

Staff Memoranda ‑ Mills, Jim (1)-(2)

Staff Memoranda ‑ Moot, Robert

Staff Memoranda ‑ Morton Rogers C.B.

Staff Memoranda ‑ Peterson, Elly (1)-(2)

B10 Administrative Office: Royston Hughes Files

Staff Memoranda ‑ Spencer, Stuart

Staff Memoranda ‑ Reichley, James

Staff Memoranda ‑ Rockefeller, Nelson

Staff Memoranda ‑ Terrill, Edward

Staff Memoranda ‑ Watts, Skip

Staff Memoranda ‑ White, Cliff

Staff Memoranda ‑ Student Intern Program

Third Party Candidate

Vice Presidential Nominee

Volunteer Program ‑ National Headquarters

Voter Groups ‑ African‑Americans

Voter Groups ‑ Catholics

Voter Groups ‑ Celebrities and Athletes (1)-(2)

Voter Groups ‑ Ethnics

Voter Groups ‑ General

Voter Groups ‑ Labor

Voter Groups ‑ Older Americans

Voter Groups ‑ Women

White House Staff Transfers to President Ford Committee

B11 Administrative Office: James Cochran Subject File

Airline Charters (1)-(2)

Bank Loan

Budget Automation

Campaign Plan ‑ September 1975 (1)-(2)

C & P Telephone

Contracts ‑ Headquarters Space

Contracts ‑ Xerox Corporation

Employment‑Related Correspondence

Inventory

Memoranda (1)-(5)

B12 Administrative Office: James Cochran Subject File

Overtime Policy

Report on President Ford Committee Administrative Division

Security

Staff Lists (1)-(3)

Staff Reductions

Telephone Service (1)-(6)

Telephone Service ‑ Dole Campaign

Volunteer Program

B13 Administrative Office: James Cochran Budget File

Advocates Program

Campaign '76

Citizens for Ford

Compliance Expenses

National Overview

People for Ford

Political Division

Presidential Travel

Primary Campaign ‑ Florida (1)-(2)

Primary Campaign ‑ New Hampshire (1)-(2)

State Budget Material (1)-(2)

B14 Administrative Office: James Cochran Budget File

State Budget Material (3)-(8)

Vice Presidential Campaign

B15 Administrative Office: Convention File

Apartment Rentals

Audiovisual Equipment and Services

Budget (1)-(2)

Cabinet

Convention Manual (1)-(4)

Chronological Memoranda File (1)-(4)

B16 Administrative Office: Convention File

Communications (1)-(2)

Delegates

Expenditures: Advertising

Expenditures: Command Post

Expenditures: Communications

Expenditures: Housing

Expenditures: Miscellaneous

Expenditures: Office Equipment

Expenditures: Rent

Expenditures: Salaries

Expenditures: Security

Facilities: Crown Center Hotel

Facilities: Furniture Rentals

Facilities: Kemper Arena

Facilities: Union Station

Floor Credentials

Identification System

Insurance

Kansas City Bank Account

Kansas City Host Committee

Press

Program

Rallies

B17 Administrative Office: Convention File

Scheduling

Security

Special Voter Group Activities

State Delegations

Strategy Report ‑ Convention (1)-(2)

Transportation

Vice President

Youth Program (1)-(3)

B18 Administrative Office: Correspondence Card File

A ‑ Ben

B19 Administrative Office: Correspondence Card File

Ber ‑ Burns

B20 Administrative Office: Correspondence Card File

Burnside ‑ Cooper

B21 Administrative Office: Correspondence Card File

Coors ‑ Duns

B22 Administrative Office: Correspondence Card File

Dup ‑ F

B23 Administrative Office: Correspondence Card File

G ‑ Hamson

B24 Administrative Office: Correspondence Card File

Han ‑ Hy

B25 Administrative Office: Correspondence Card File

I ‑ Koz

B26 Administrative Office: Correspondence Card File

Kra ‑ Mah

B27 Administrative Office: Correspondence Card File

Mai ‑ Min

B28 Administrative Office: Correspondence Card File

Mir ‑ Parker

B29 Administrative Office: Correspondence Card File

Parks ‑ Rig

B30 Administrative Office: Correspondence Card File

Rik ‑ Shea

B31 Administrative Office: Correspondence Card File

Shear ‑ Sulli

B32 Administrative Office: Correspondence Card File

Sullivan ‑ Walli

B33 Administrative Office: Correspondence Card File

Walk ‑ Z

B34 Administrative Office: Correspondence Chronological File

5/14/75 ‑ 8/10/75

B35 Administrative Office: Correspondence Chronological File

8/10/75 ‑ 9/22/75

B36 Administrative Office: Correspondence Chronological File

9/23/75 ‑ 11/30/75

B37 Administrative Office: Correspondence Chronological File

12/75 ‑ 1/76

B38 Administrative Office: Correspondence Chronological File

2/76

B39 Administrative Office: Correspondence Chronological File

3/76

B40 Administrative Office: Correspondence Chronological File

4/76 ‑ 5/76

B41 Administrative Office: Correspondence Chronological File

6/76 ‑ 7/76

B42 Administrative Office: Correspondence Chronological File

8/1/76 ‑ 9/10/76

B43 Administrative Office: Correspondence Chronological File

9/11/76 ‑ 10/7/76

B44 Administrative Office: Correspondence Chronological File

10/8/76 ‑ 11/10/76

B45 Administrative Office: Correspondence State File

Alabama (1)-(5), {Review on Request}

Alaska, {Review on Request}

Arizona (1)-(3), {Review on Request}

Arkansas, {Review on Request}

B46 Administrative Office: Correspondence State File

California (1)-(8), {Review on Request}

B47 Administrative Office: Correspondence State File

California (9)-(19), {Review on Request}

B48 Administrative Office: Correspondence State File

Colorado (1)-(4), {Review on Request}

Connecticut (1)-(4), {Review on Request}

Delaware, {Review on Request}

B49 Administrative Office: Correspondence State File

District of Columbia (1)-(4), {Review on Request}

Florida (1)-(4), {Review on Request}

B50 Administrative Office: Correspondence State File

Florida (5)-(12), {Review on Request}

B51 Administrative Office: Correspondence State File

Georgia (1)-(9), {Review on Request}

B52 Administrative Office: Correspondence State File

Georgia (10)-(11), {Review on Request}

Hawaii, {Review on Request}

Idaho, {Review on Request}

Illinois (1)-(5), {Review on Request}

B53 Administrative Office: Correspondence State File

Illinois (6)-(15), {Review on Request}

B54 Administrative Office: Correspondence State File

Indiana (1)-(6), {Review on Request}

Iowa (1)-(3), {Review on Request}

Kansas (1)-(2), {Review on Request}

B55 Administrative Office: Correspondence State File

Kansas (3), {Review on Request}

Kentucky (1)-(2), {Review on Request}

Louisiana (1)-(4), {Review on Request}

Maine, {Review on Request}

Maryland (1), {Review on Request}

B56 Administrative Office: Correspondence State File

Maryland (2)-(9), {Review on Request}

B57 Administrative Office: Correspondence State File

Massachusetts (1)-(6), {Review on Request}

Michigan (1)-(2), {Review on Request}

B58 Administrative Office: Correspondence State File

Michigan (3)-(11), {Review on Request}

B59 Administrative Office: Correspondence State File

Minnesota (1)-(3), {Review on Request}

Mississippi (1)-(2), {Review on Request}

Missouri (1)-(3), {Review on Request}

Montana, {Review on Request}

Nebraska (1)-(2), {Review on Request}

B60 Administrative Office: Correspondence State File

Nevada, {Review on Request}

New Hampshire (1)-(2), {Review on Request}

New Jersey (1)-(8), {Review on Request}

B61 Administrative Office: Correspondence State File

New Jersey (9)-(12), {Review on Request}

New Mexico, {Review on Request}

New York (1)-(5), {Review on Request}

B62 Administrative Office: Correspondence State File

New York (6)-(13), {Review on Request}

B63 Administrative Office: Correspondence State File

New York (14)-(21), {Review on Request}

B64 Administrative Office: Correspondence State File

New York (22)-(23), {Review on Request}

North Carolina (1)-(5), {Review on Request}

North Dakota, {Review on Request}

B65 Administrative Office: Correspondence State File

Ohio (1)-(9), {Review on Request}

B66 Administrative Office: Correspondence State File

Ohio (10)-(11), {Review on Request}

Oklahoma (1)-(2), {Review on Request}

Oregon (1)-(2), {Review on Request}

Pennsylvania (1)-(3), {Review on Request}

B67 Administrative Office: Correspondence State File

Pennsylvania (4)-(11), {Review on Request}

B68 Administrative Office: Correspondence State File

Rhode Island (1)-(2), {Review on Request}

South Carolina (1)-(3), {Review on Request}

South Dakota, {Review on Request}

Tennessee (1)-(2), {Review on Request}

B69 Administrative Office: Correspondence State File

Tennessee (3)-(4), {Review on Request}

Texas (1)-(6), {Review on Request}

B70 Administrative Office: Correspondence State File

Texas (7)-(14), {Review on Request}

Utah, {Review on Request}

B71 Administrative Office: Correspondence State File

Vermont, {Review on Request}

Virginia (1)-(10), {Review on Request}

B72 Administrative Office: Correspondence State File

Virginia (11)-(13), {Review on Request}

Washington (1)-(2), {Review on Request}

West Virginia (1)-(3), {Review on Request}

Wisconsin (1)-(2), {Review on Request}

B73 Administrative Office: Correspondence State File

Wisconsin (3)-(6), {Review on Request}

Wyoming, {Review on Request}

Foreign (1)-(4), {Review on Request}

Puerto Rico, {Review on Request}

B74 Administrative Office: Correspondence Topical File

Abortion (1)-(3)

Administration Accomplishments

Agriculture

Amnesty

Busing

Campaign Services (1)-(4)

B75 Administrative Office: Correspondence Topical File

Campaign Services (5)-(7)

Campaign Slogans and Songs (1)-(5)

B76 Administrative Office: Correspondence Topical File

Campaign Slogans and Songs (6)-(8)

Campaign Strategy (1)-(5)

B77 Administrative Office: Correspondence Topical File

Campaign Strategy (6)-(12)

Carter, Jimmy

Central Intelligence Agency

Children

B78 Administrative Office: Correspondence Topical File

Civil Aviation Board (1)-(2)

Common Cause

Common Situs Picketing (1)-(6)

Crime

Debates (1)-(2)

B79 Administrative Office: Correspondence Topical File

Debates (3)

Democrats for Ford

Dole, Elizabeth

Dole, Robert

Economy ‑ Federal Budget

Economy ‑ General (1)-(3)

Economy ‑ Inflation

Economy ‑ Taxes

Education

Energy (1)-(3)

B80 Administrative Office: Correspondence Topical File

Environment (1)-(2)

Federal Government

Ford Family

Foreign Policy ‑ General (1)-(2)

Foreign Policy ‑ Africa

Foreign Policy ‑ Asia (1)-(2)

Foreign Policy ‑ Middle East

Government Officials

Gun Control

B81 Administrative Office: Correspondence Topical File

Hatch Act

Health

Housing

Inauguration

Kissinger, Henry

Minorities

National Defense

Nixon, Richard

Panama Canal

Post Office

Reagan, Ronald (1)-(2)

Republican Convention

Republican Platform

Regulatory Reform

Religion

B82 Administrative Office: Correspondence Topical File

Rockefeller, Nelson (1)-(4)

Senior Citizens (1)-(2)

Special Interests (1)-(2)

Tax Reform

Transportation

B83 Administrative Office: Correspondence Topical File

Unemployment (1)-(2)

Veterans (1)-(2)

Vice President (1)-(2)

Vision for America

Welfare

Women

B84 Administrative Office: General Comments Correspondence File

12/75 ‑ 6/76 (1), {Review on Request}

B85 Administrative Office: General Comments Correspondence File

6/76 (2) ‑ 8/76 (5), {Review on Request}

B86 Administrative Office: General Comments Correspondence File

9/76 (1) ‑ 9/76 (8), {Review on Request}

B87 Administrative Office: General Comments Correspondence File

9/76 (9) ‑ 10/76 (7), {Review on Request}

B88 Administrative Office: General Comments Correspondence File

10/76 (8)‑(15), {Review on Request}

B89 Administrative Office: General Comments Correspondence File

10/76 (16)‑(23), {Review on Request}

B90 Administrative Office: General Comments Correspondence File

10/76 (24)‑(30), {Review on Request}

B91 Administrative Office: Alphabetical Correspondence File

A ‑ G

B92 Administrative Office: Alphabetical Correspondence File

H ‑ O

B93 Administrative Office: Alphabetical Correspondence File

P ‑ Z